- Privacy notice name
- Allotment Management Privacy Notice
- Last updated
- Wednesday, 18 December 2024
- Introduction
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We're required by law to provide allotments where there is demand for them. We currently hold over 200 plots across the borough. We provide customers with a directory of local sites where customers interested in holding an allotment are able to add their name to a waiting list. We manage both this waiting list and the administration of allotments for current plot holders.
- What personal information we collect
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We collect personal information to make sure that we can carry out our work. The personal information we collect includes:
- Name.
- Address.
- Telephone number.
- Email address.
- Payment details.
- Who we collect personal information about
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When we collect personal information it may be about:
- Applicants and allotment holders.
- How we use personal information
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We use your personal information to:
- Maintain accounts and records.
- Promote the services we provide.
- Manage assets.
- Provide leisure and cultural services.
- Provide commercial services.
- Why we use your personal information
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We're required by law to provide allotments where there is demand for them. This is detailed in legislation and guidance including:
- The Allotments Act 1950
We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:
- For the performance of a contract.
- To comply with a legal obligation.
- For public tasks or statutory functions.
- Who we share your personal information with
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We collect information from, and disclose information to, individuals and organisations that can support our work including:
- Other council departments.
- Automated decision about your personal information
- This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.
- How long we keep your personal information
- Personal information we collect as part of this process can be retained for a minimum of 6 years from the date of allotment rental expiry, or for an additional length of time as determined by our business requirements.
- Transferring personal information beyond the EEA
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This service doesn't transfer your information outside the European Economic Area (EEA).
We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.
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