- Privacy notice name
- School Admissions Privacy Notice
- Last updated
- Thursday, 9 August 2018
- Introduction
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We coordinate applications for school places, transfers and help with home to school transport costs. We work closely with schools and share information with them to provide you with a service.
- What personal information we collect
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We collect personal information to make sure that we can carry out our work. The personal information we collect includes:
- Name
- Address and contact details including email address
- Age and date of birth
- Marital status
- Identifiers such as proof of address
- Attainment or educational data
- Characteristics such as languages spoken, country of birth, and free school meal eligibility
- Special educational needs
- Financial information such as bank details if required to cover transport costs
- Health or medical records including disabilities
- Religion
- Ethnicity or nationality
- Crime or offending information
- Who we collect personal information about
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When we collect personal information it may be about:
- Pupils and students
- Family such as parents, children, siblings
- Carers
- Applicants
- Complainants
- Councillors
- How we use personal information
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We use your personal information to:
- Maintain accounts and records
- Process applications, requests and appeals
- Provide early years childcare and education
- Manage complaints and undertaking investigations
- Why we use your personal information
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We're required by law to provide an admissions service. This is detailed in legislation and guidance including:
- School Admissions Code 2012 and 2015
- Education and Inspections Act 2006
- Education Act 2002
- Education Act 1996
- Learning and Skills Act 2000
- School Standards and Framework Act 1998
- School Admissions (Admission Arrangements and Co-ordination of Admission Arrangements) (England) Regulations 2012
- Children and Families Act 2014
We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:
- To comply with a legal obligation
- For a public task or statutory function
- Where there is substantial public interest
- Who we share your personal information with
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We collect information from and disclose information to individuals and organisations that can support our work including:
- Customers and their families
- Complainants
- Council departments
- Other public bodies or authorities such as The Department for Work and Pensions (DWP)
- Schools, higher education and training providers
- Ombudsman, licensing authorities and other regulatory bodies
- Councillors and MPs
- Automated decision about your personal information
- This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.
- How long we keep your personal information
- We keep personal information collected as part of this process for a minimum of one year from the date of collection, or for an additional length of time if necessary.
- Transferring personal information beyond the EEA
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This service doesn't transfer your information outside the European Economic Area (EEA).
We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are. - Related content
- Contact
