- Privacy notice name
- Library Volunteers Privacy Notice
- Last updated
- Wednesday, 18 December 2024
- Introduction
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We use volunteers in libraries to help with a variety of duties. In return, we can offer you the chance to make a positive difference in your local communities
- What personal information we collect
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We collect personal information to make sure that we can carry out our work. The personal information we collect includes:
- Name.
- Address and contact details including email address.
- Age and date of birth.
- Marital status.
- Employment data.
- Photographs.
- Health or medical records including disabilities.
- Ethnicity or nationality.
- Crime or offending information.
- Who we collect personal information about
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When we collect personal information it may be about:
- Volunteers.
- How we use personal information
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We use your personal information to:
- Maintain accounts and records.
- Support and manage volunteers.
- Promote the services we provide.
- Provide leisure and cultural services.
- Undertake investigations and audits.
- Why we use your personal information
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We're allowed to process personal and sensitive data for the following reason under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:
- We obtain the explicit consent of the individual.
- Who we share your personal information with
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We collect information from and disclose information to individuals and organisations that can support our work including:
- Council departments.
- Training providers.
- Affected parties.
- Automated decision about your personal information
- This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.
- How long we keep your personal information
- We keep personal information collected as part of this process for a minimum of 1 year from the date of collection, or for an additional length of time if necessary.
- Transferring personal information beyond the EEA
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This service doesn't transfer your information outside the European Economic Area (EEA).
We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.
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