- Privacy notice name
- Education Welfare Service Privacy Notice
- Last updated
- Thursday, 6 June 2019
- Introduction
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The Education Welfare Service fulfils statutory duties in relation to children and young people, addressing issues related to:
- Admissions and attendance registration.
- Schools attendance and absence.
- Elective home education (EHE).
- Child employment and entertainment.
- Issuing chaperone licences.
- What personal information we collect
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We collect personal information to make sure that we can carry out our work. The personal information we collect includes:
- Name.
- Address
- Contact details including email address
- Age and date of birth
- Identifiers, such as National Insurance Number, driving licence number and vehicle registration number
- Attainment and educational data
- Photographs
- Health and medical records including disabilities
- Ethnicity and nationality
- Crime and offending information
- Employment data
- Who we collect personal information about
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When we collect personal information it may be about:
- Pupils and students.
- Extended family, such as parents, children and siblings.
- Offenders.
- Carers.
- How we use personal information
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We use your personal information to:
- Maintain accounts and records.
- Provide education.
- License and regulate activity.
- Prevent and prosecute crime.
- Provide support and guidance to young people.
- Provide early years childcare and education.
- Safeguard the welfare of children and young people.
- Manage complaints and allegations.
- Provide employment, education and training advice or support.
- Process applications, requests and appeals.
- Undertake investigations and audits.
- Why we use your personal information
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We're required by law to make sure young people get the best possible education. This is detailed in legislation and guidance including:
- Education Act 1996
- Children and Young Persons Act 1963
- Children (Performances and Activities) (England) Regulations 2014
We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:
- To comply with a legal obligation.
- To perform a public task or statutory function.
- For substantial public interest.
- Who we share your personal information with
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We collect information from and disclose information to individuals and organisations that can support our work including:
- Council departments.
- Other public bodies and authorities.
- Schools and higher education providers.
- Ombudsman and regulatory bodies.
- Partner agencies.
- Elected members.
- Automated decision about your personal information
- This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information
- How long we keep your personal information
- We keep personal information collected as part of this process for a minimum of 25 years from the date of birth of the child or for an additional length of time if necessary.
- Transferring personal information beyond the EEA
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This service doesn't transfer your information outside the European Economic Area (EEA).
We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are. - Related content
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