- Privacy notice name
- Naming Ceremonies Privacy Notice
- Last updated
- Thursday, 9 August 2018
- Introduction
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A naming ceremony is a special way of celebrating the birth of a baby and a new arrival into the family. As the child or children can be of any age it is also ideal to celebrate and welcome an adoptive child into the family or to embrace stepchildren into a new family.
The ceremony provides an opportunity to formally announce the names chosen for your child and your reasons behind the choice. Parents can make promises before their family and friends of their commitment to support and nurture their child throughout their life. Family and friends can also make promises of their special support and relationship to the child and parents.
- What personal information we collect
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We collect personal information to make sure that we can carry out our work. The personal information we collect includes:
- Name.
- Address and contact details including email address.
- Age and date of birth.
- Identifiers such as birth certificate.
- Financial information such as payment details.
- Ethnicity or nationality.
- Who we collect personal information about
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When we collect personal information it may be about:
- Applicants.
- How we use personal information
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We use your personal information to:
- Maintain accounts and records.
- Assist crime prevention and prosecution.
- Provide a service for the registration of births, deaths and marriages - naming ceremonies, change of name deeds.
- Assist adoption services.
- Promote the services we provide.
- Process applications, requests and appeals.
- Why we use your personal information
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We're required by law to provide a naming service. This is detailed in legislation and guidance including:
- Registration Service Act 1953
We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:
- To comply with a legal obligation.
- For a public task or statutory function.
- Where there is substantial public interest.
- Who we share your personal information with
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We collect information from and disclose information to individuals and organisations that can support our work including:
- Customers and their families.
- Council departments.
- Financial organisations.
- Automated decision about your personal information
- This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.
- How long we keep your personal information
- We keep personal information collected as part of this process for a minimum of 3 years from the date of collection, or for an additional length of time if necessary.
- Transferring personal information beyond the EEA
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This service doesn't transfer your information outside the European Economic Area (EEA).
We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.
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