Managing Exclusions, Managed Moves and Hard to Place Pupils Privacy Notice

The Fair Access Team's core purpose is to support schools in establishing steps to fair access, including Safeguarding, Children Missing from Education (CME), Elective Home Education (EHE), behaviour management and co-ordination with multi agency groups.

We co-ordinate the implementation of the Fair Access Protocol so provisions relating to exclusions, managed moves and hard to place pupils have been applied in a fair and appropriate manner that is compliant with statute.

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

• Name
• Address and contact details including email address
• Age and date of birth
• Ethnicity or nationality
• Identifiers, for example, National Insurance number, passport number, driving licence number and vehicle registration number
• Attainment and educational data
• Health and medical records including disabilities
• Crime and offending data

When we collect personal information it may be about:

• Pupils and students.
• Carers
• Customers, service users and residents
• Extended family, for example parents, children, or siblings
• Offenders

We use your personal information to:

• Maintain accounts and records
• Provide education
• Provide support and guidance for young people
• Early years childcare and education
• Safeguard the welfare of children and young people
• Manage complaints and allegations
• Provide employment, education and training advice and support
• Provide support and guidance to young people
• Process applications, requests and appeals
• Improve services we provide
• Undertake investigations and audits

We're required by law to monitor all exclusions and manage school moves. This is detailed in legislation and guidance including:

• The Education and Inspections Act 2006
• The Education Act 2002
• The Education Act 1996
• School Discipline (Pupil Exclusions and Reviews) (England) Regulations 2012
• Safeguarding Vulnerable Groups Act 2006
• Crime and Disorder Act 1998
• The Children Act 2004

We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

• To comply with a legal obligation
• For public tasks or statutory functions
• Legitimate interests

We collect information from and disclose information to individuals and organisations that can support our work including:

• Council departments
• Other public bodies and authorities
• Government agencies
• Schools and higher education providers
• Partner agencies

• Schools

Contact the team