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Recruitment Privacy Notice

Last updated: Thursday, 9 August 2018
Please note: the following notice provides additional privacy information to the Rochdale Borough Council privacy notice

Recruitment advertising for our vacant posts within the council or schools is undertaken through our e-Recruitment system. We process recruitment adverts on behalf of the council and schools, using the system to attract qualified individuals for vacant positions. Schools manage their own recruitment process, at the screening and selection stages.

What personal information we collect

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

  • Name
  • Age and date of birth
  • Email address
  • Address
  • Gender
  • Telephone number
  • Marital status
  • National Insurance number
  • Employment details
  • Criminal and offending data
  • Sexuality
  • Religion
  • Ethnicity
  • Attainment and educational data
  • Memberships

Who we collect personal information about

When we collect personal information it may be about:

  • Applicants
  • Referees
  • Business owners
  • Employees

How we use personal information

We use your personal information to:

  • Maintain accounts and records
  • Support and manage employees
  • Aid corporate administration
  • Provide and manage employment opportunities
  • Process applications and appeals

Why we use your personal information

We are allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

  • The consent of the individual
  • Legitimate interest

Who we share your personal information with

We collect information from and disclose information to individuals and organisations that can support our work including:

  • Courts and tribunals
  • Council departments
  • Employers
  • Partner agencies
  • Service providers

When we make an automated decision about your personal information

This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.

How long we keep your personal information

We can keep your personal information gathered as part of this process for a minimum of one year from when your recruitment was finalised, or for as long as is necessary.

When we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.​

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.


To request your personal information and exercise your privacy rights please contact:

If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:

Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.