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Planning Applications Privacy Notice

Last updated: Monday, 13 August 2018
Please note: the following notice provides additional privacy information to the Rochdale Borough Council privacy notice.

Most new buildings or major changes to existing buildings or to our buildings need consent - known as planning permission. We are responsible for deciding whether a development, from an extension on a house to a new shopping centre, should go ahead.

What personal information we collect

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

  • Name
  • Home address
  • Email address
  • Telephone number
  • Disability information
  • Medical records
  • Financial details

Who we collect personal information about

When we collect personal information it may be about:

  • Applicants
  • Complainants
  • Supporters
  • Homeowners
  • Representatives
  • Business owners

How we use personal information

We use your personal information to:

  • Maintain accounts and records
  • Undertake licensing and regulatory activity
  • Enforce regulatory powers
  • Manage complaints
  • Process applications, requests and appeals
  • Manage assets and property

Why we use your personal information

We are required by law to control development within Rochdale. This is detailed in legislation and guidance including:

  • Act Human Rights Act 1998
  • Caravan Sites and Control of Development Act 1960
  • Countryside and Rights of Way Act 2000
  • Enterprise and Regulatory Reform Act 2013
  • Environment Act 1995
  • Environmental Protection Act 1990
  • Growth and Infrastructure Act 2013
  • Housing Act 1996
  • Housing Act 2004
  • Infrastructure Act 2015
  • Local Democracy, Economic Development and Construction Act 2009
  • Localism Act 2011
  • Planning (Hazardous Substances) Act 1990
  • Planning (Listed Buildings and Conservation Areas) Act 1990
  • Planning Act 2008
  • Planning and Compensation Act 1991
  • Planning and Compulsory Purchase Act 2004
  • Pollution Prevention and Control Act 1999
  • Town and Country Planning Act 1990

We are allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

  • To comply with a legal obligation
  • For public tasks or statutory functions
  • For legal proceedings such as obtaining advice and defending legal rights
  • Substantial public interest

Who we share your personal information with

We collect information from and disclose information to individuals and organisations that can support our work including:

  • Council departments
  • Other public bodies and authorities
  • Partner agencies
  • Affected parties
  • All members of the public

When we make an automated decision about your personal information

There are some elements of this process where automated decision making is used.  Should you require further information about this please contact

How long we keep your personal information

We keep personal information collected as part of this process on a permanent basis as it forms part of the Statutory Planning Register, which is held by the relevant borough/district council, with your contact details redacted.

When we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.


To request your personal information and exercise your privacy rights please contact:

If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:

Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.