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Naming Ceremonies Privacy Notice

Last updated: Thursday, 9 August 2018
Please note: the following notice provides additional privacy information to the Rochdale Borough Council privacy notice.

A naming ceremony is a special way of celebrating the birth of a baby and a new arrival into the family. As the child or children can be of any age it is also ideal to celebrate and welcome an adoptive child into the family or to embrace stepchildren into a new family.

The ceremony provides an opportunity to formally announce the names chosen for your child and your reasons behind the choice. Parents can make promises before their family and friends of their commitment to support and nurture their child throughout their life. Family and friends can also make promises of their special support and relationship to the child and parents.

What personal information we collect

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

  • Name
  • Address and contact details including email address
  • Age and date of birth
  • Identifiers such as birth certificate
  • Financial information such as payment details
  • Ethnicity or nationality

Who we collect personal information about

When we collect personal information it may be about:

  • Applicants

How we use personal information

We use your personal information to:

  • Maintain accounts and records
  • Assist crime prevention and prosecution
  • Provide a service for the registration of births, deaths and marriages - Naming ceremonies, change of name deeds
  • Assist adoption services
  • Promote the services we provide
  • Process applications, requests and appeals

Why we use your personal information

We're required by law to provide a naming service. This is detailed in legislation and guidance including:

  • Registration Service Act 1953

We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

  • To comply with a legal obligation
  • For a public task or statutory function
  • Where there is substantial public interest

Who we share your personal information with

We collect information from and disclose information to individuals and organisations that can support our work including:

  • Customers and their families
  • Council departments
  • Financial organisations

When we make an automated decision about your personal information

This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.

How long we keep your personal information

We keep personal information collected as part of this process for a minimum of 3 years from the date of collection, or for an additional length of time if necessary.

When we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.


To request your personal information and exercise your privacy rights please contact:

If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:

Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.