Skip to main content Skip to accessibility
  Non-Javascript users can confirm they have successfully signed out of MyAccount by clicking here

Managing Allegations Privacy Notice - Children and Childcare

Last updated: Thursday, 9 August 2018
Please note: The following notice provides additional privacy information to the Rochdale Borough Council privacy notice

It's essential that any allegation of abuse made against any member of staff or volunteer in any setting, particularly a professional who works with children and young people, is investigated. All cases should be dealt with fairly, quickly, consistently and in a way that provides effective protection for the child or children. Support must also be given to the person who is the subject of the allegation. Each local authority has a Local Authority Designated Officer (LADO) in post to co-ordinate the management of allegations against those in a position of responsibility for children.

Any adult who works in regulated activity with children or young people can be considered for allegations management if they are alleged to have:

  • Behaved in a way that has harmed, or may have harmed a child
  • Committed a criminal offence against or related to a child
  • Behaved towards a child or children in a way that indicates they pose a risk of harm to children

What personal information we collect

We collect personal information to make sure we can carry out our work. The personal information we collect includes:

  • Name
  • Age and date of birth
  • Address
  • Gender
  • Telephone number
  • Marital status
  • Health
  • Religion
  • Ethnicity
  • Disability
  • Sexuality
  • Membership of organisations
  • Employment
  • Previous allegations, concerns, disciplinary, conduct issues
  • Details of family members

Who we collect personal information about

When we collect personal information it may be about:

  • Employees
  • Customers
  • Families
  • Parents
  • Adults
  • Children
  • Siblings
  • Offenders
  • Complainants
  • Service users
  • Employers – private, voluntary and statutory sectors

How we use your personal information

If we collect your personal information we will use it to:

  • Safeguard the welfare of adults, children and young people
  • Prevent and prosecute crime
  • Manage complaints and allegations
  • Support investigations and audits
  • Report and collate statistics
  • Identify themes and patterns of behaviour in order to ensure proactive multi-agency responses

Why we use your personal information

We're required by law to safeguard children. This is detailed in legislation and guidance including:

  • Children Act 1989
  • Children Act 2004
  • Education acts
  • Keeping Children Safe in Education 2016
  • Legal aid
  • Sentencing and Punishment of Offenders Act 2012
  • Working Together to Safeguard Children 2015

We're allowed to process personal and sensitive information for the following reasons under General Data Protection Regulation (GDPR) Articles and the Data Protection Act 1998:

  • To comply with a legal obligation
  • For public tasks or statutory functions
  • For employment, social security or social protection law
  • For legal proceedings such as obtaining advice and defending legal rights
  • Where there is substantial public interest
  • For health and social care
  • For administration of justice

Who we share your personal information with

We collect personal information from, and disclose personal information to, individuals and organisations that can support our work including:

  • Adult social care services
  • Armed services
  • Children, parents and families
  • Children and Family Court Advisory and Support Service
  • Early years and childcare
  • Faith organisations
  • Health services
  • Housing services
  • Police
  • Prison service
  • Probation service
  • Public sources if applicable
  • Schools and colleges
  • Voluntary and private sectors
  • Youth offending teams

When we make an automated decision about your personal information

This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.

How long we keep your personal information

There is no minimum legal time limit for how long this service needs to store your information so we will only keep your information for as long as is necessary to provide the service you have asked us for.

When we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.

Contact us

To request your personal information and exercise your privacy rights please contact:

If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:

Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.