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Licensing (Except Taxis) Privacy Notice

Last updated: Thursday, 9 August 2018
Please note: the following notice provides additional privacy information to the Rochdale Borough Council privacy notice.

We're the licensing authority responsible for issuing licences for a range of activities or purposes within the borough, including but not limited to:

  • Alcohol and entertainment licences
  • Food business registrations
  • Street trading consent
  • Landlord licences
  • Hairdressing licences

What personal information we collect

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

  • Name
  • Address
  • Email address
  • Telephone number
  • Age and date of birth
  • Marital status
  • National Insurance number
  • Passport number
  • Financial data such as bank details
  • Vehicle registration number
  • Insurance details
  • Photographs
  • Attainment and educational data
  • Health and medical records
  • Disabilities
  • Religion
  • Ethnicity
  • Criminal and offending data
  • Memberships
  • Political opinion

Who we collect personal information about

When we collect personal information it may be about:

  • Individuals
  • Applicants
  • Customers
  • Students
  • Service users
  • Residents
  • Business owners
  • Complainants
  • Claimants
  • Offenders

How we use personal information

We use your personal information to:

  • Undertake licensing and regulatory activity
  • Maintain accounts and records
  • Manage assets and property
  • Administer the collection of payments or other revenues
  • Help to prevent and prosecute crime
  • Enforce regulatory powers
  • Manage complaints and allegations
  • Process applications, requests or appeals
  • Undertake investigations and audits

Why we use your personal information

We're required by law to act as the licensing authority for various activities and purposes. This is detailed in legislation and guidance including:

  • Licensing Act 2003
  • Children and Young Persons Act 1963
  • Welfare of Racing Greyhounds Regulations 2010
  • Animal Boarding Establishments Act 1963
  • Dangerous Wild Animals Act 1976
  • Breeding of Dogs Act 1991
  • Highways Act 1980
  • Housing Act 2004
  • Caravan Sites and Control of Development Act 1960
  • Food Act 1984
  • Local Government Act 1982
  • Food Safety Act 1990
  • Gambling Act 2005
  • Fireworks Act 2003

We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

  • To comply with a legal obligation
  • For a public task or statutory function

Who we share your personal information with

We collect information from and disclose information to individuals and organisations that can support our work including:

  • Council departments
  • Public bodies and authorities
  • Law enforcement and prosecuting agencies
  • Ombudsman, licensing and regulatory bodies
  • Financial organisations

When we make an automated decision about your personal information

This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.

How long we keep your personal information

We keep personal information collected as part of this process for a minimum of 6 years from the date of license expiry, or for an additional length of time as necessary.

When we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.


To request your personal information and exercise your privacy rights please contact:

If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:

Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.