Last updated: Tuesday, 14 August 2018
Please note: the following notice provides additional privacy information to the
Rochdale Borough Council privacy notice.
We are responsible for carrying out investigations into work-related incidents that have resulted in death, physical injury, occupational disease or dangerous occurrences. The main purpose of an accident investigation is to find out what happened and why and to prevent similar incidents by learning from mistakes and improving safety standards.
What personal information we collect
We collect personal information to make sure that we can carry out our work. The personal information we collect includes:
- Contact details
- Health or medical records including disabilities
Who we collect personal information about
When we collect personal information it may be about:
How we use personal information
We use your personal information to:
- Maintain accounts and records
- Support and manage employees
- Support and manage volunteers
- Support and manage councillors
- Conduct surveys and reviews
- Undertake licensing and regulatory activity
- Prevent and prosecute crime
- Manage complaints and allegations
- Undertake investigations and audits
Why we use your personal information
We're required by law to carry out investigations into work-related incidents. This is detailed in legislation and guidance including:
- Health and Safety at Work Act 1974
We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:
- To comply with a legal obligation
- For a public task or statutory function
- For employment, social security or social protection law
- Legal proceedings such as obtaining advice and defending legal rights
- Substantial public interest
Who we share your personal information with
We collect information from and disclose information to individuals and organisations that can support our work including:
- Council departments
- Other public bodies and authorities
- Courts and tribunals
- Law enforcement and prosecuting agencies
- Ombudsman and regulatory bodies
- Partner agencies
When we make an automated decision about your personal information
This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.
How long we keep your personal information
We keep personal information collected as part of this process for a minimum of 6 years from the date of collection, or for an additional length of time if necessary.
When we transfer your personal information beyond the European Economic Area (EEA)
This service doesn't transfer your information outside the EEA.
We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.