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Fostering - Connected Persons Privacy Notice

Last update: Monday, 13 August 2018
Please note: The following notice provides additional privacy information to the Rochdale Borough Council privacy notice.

Fostering is a way of caring for other people's children and young people away from their family home. Foster carers provide the day-to-day care and support to a child or young person in their home. However the child usually remains our legal responsibility. A Connected Person can be a relative, friend or any other person with a prior connection with a child or young person who is looked after by the local authority including:

  • Grandparents
  • Aunts and uncles
  • Adult siblings
  • Other adult family members or friends
  • Someone who has known the child in a professional capacity such as a teacher or youth worker

What personal information we collect

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

  • Name
  • Age and date of birth
  • Address
  • Gender
  • Telephone number
  • Marital status
  • Nationality
  • Passport number
  • National Insurance number
  • Bank details
  • Photographs
  • Attainment or educational data
  • Health
  • Religion
  • Ethnicity
  • Disability
  • Sexuality
  • Membership of organisations
  • Employment
  • Allegations, concerns, disciplinary, conduct issues
  • Details of family members
  • Crime or offending data

Who we collect personal information about

When we collect personal information it may be about:

  • Employees
  • Families
  • Parents
  • Applicants
  • Carers
  • Children
  • Siblings
  • Offenders
  • Complainants
  • Employers – private, voluntary and statutory sectors

How we use your personal information

If we collect your personal information we will use it to:

  • Maintain accounts and records
  • Provide regulatory activity
  • Provide social services
  • Safeguard the welfare of children and young people
  • Provide fostering services
  • Manage complaints and allegations
  • Support and manage employees
  • Commission services
  • Process applications, requests and appeals
  • Undertake investigations and audits
  • Report and collate statistics

Why we use your personal information

We're required by law to safeguard children. This is detailed in legislation and guidance including:

  • The Care Planning, Placement and Case Review (England) Regulations 2010
  • Care Standards Act 2000
  • Children Act 1989
  • Children Act 2004
  • Childcare Act 2006
  • Family and Friends Care: Statutory Guidance for Local Authorities
  • Fostering Services (England) Regulations 2011

We're allowed to process personal and sensitive information for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act 1998:

  • To comply with a legal obligation
  • For public tasks or statutory functions
  • To complete a contract we have been asked to carry out
  • For employment, social security or social protection law
  • For legal proceedings such as obtaining advice and defending legal rights
  • Substantial public interest
  • For health and social care

Who we share your personal information with

We collect personal information from, and disclose personal information to, individuals and organisations that can support our work including:

  • Adult social care services
  • Armed services
  • Children, parents and families
  • Children and Family Court Advisory and Support Service
  • Courts and Tribunals Ombudsman
  • Early years and childcare
  • Faith organisations
  • Health services
  • Housing services
  • Regulatory bodies
  • Partner agencies
  • Police
  • Prison Service
  • Probation Service
  • Public sources (if applicable)
  • Regional Adoption Agency
  • Schools and colleges
  • Voluntary and private sectors
  • Youth offending teams

When we make an automated decision about your personal information

This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.

How long we keep your personal information

There is no minimum legal time limit for how long this service needs to store your information so we will only keep your information for as long as is necessary to provide the service you have asked us for.

When we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.


To request your personal information and exercise your privacy rights please contact:

If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:

Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.