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Fair Access Team Privacy Notice

Last updated: Wednesday, 5 June 2019
Please note: the following notice provides additional privacy information to the Rochdale Borough Council privacy notice.

The Fair Access Team's core purpose it to support schools in establishing steps to fair access, including Safeguarding, Children Missing from Education (CME), Elective Home Education (EHE), behaviour management and co-ordination with multi agency groups.

We co-ordinate the implementation of the Fair Access Protocol so provisions relating to exclusions, managed moves and hard to place pupils have been applied in a fair and appropriate manner, compliant with statute.

What personal information we collect

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

  • Name
  • Address
  • Contact details including email address
  • Age and date of birth
  • Identifiers, for example National Insurance Number, passport number, driving licence number and vehicle registration number
  • Attainment and educational data
  • Health and medical records including disabilities
  • Crime and offending data

Who we collect personal information about

When we collect personal information it may be about:

  • Pupils and students
  • Carers
  • Customers, service users and residents
  • Extended family, for example parents, children, siblings
  • Offenders

How we use personal information

We use your personal information to:

  • Maintain accounts and records
  • Provide education
  • Provide support and guidance for young people
  • Early years childcare and education
  • Safeguard the welfare of children and young people
  • Manage complaints and allegations
  • Provide employment, education and training advice and support
  • Process applications, requests and appeals
  • Undertake investigations and audits

Why we use your personal information

We're required by law to monitor all exclusions and manage school moves. This is detailed in legislation and guidance including:

  • The Education and Inspections Act 2006
  • The Education Act 2002
  • The Education Act 1996
  • School Discipline (Pupil Exclusions and Reviews) (England) Regulations 2012

We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

  • To comply with a legal obligation
  • For public tasks or statutory functions

Who we share your personal information with

We collect information from and disclose information to individuals and organisations that can support our work including:

  • Council departments
  • Other public bodies and authorities
  • Schools and higher education providers
  • Partner agencies

When we make an automated decision about your personal information

This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.

How long we keep your personal information

We keep personal information collected as part of this process for a minimum of 25 years from the date of birth of the child or for an additional length of time if necessary.

When we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.


To request your personal information and exercise your privacy rights please contact:

If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:

Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.