Last updated: Wednesday, 24 October 2018
Please note: the following notice provides additional privacy information to the
Rochdale Borough Council privacy notice.
Discretionary Housing Payments (DHPs) are a safety net for tenants who may find they can't pay their rent due to circumstances out of their control or if they need help with other housing costs. A DHP is only available to people who are receiving Housing Benefit or Universal Credit.
We work with partner organisations to provide support to applicants including the Bond Board.
What personal information we collect
We collect personal information to make sure that we can carry out our work. The personal information we collect includes:
- Address and contact details, including email address
- Age and date of birth
- Marital Status
- Medical records
- Employment data
- Financial information, for example bank details
- Identifiers, such as National Insurance number, passport number, driving licence number and vehicle registration number
Who we collect personal information about
When we collect personal information it may be about:
- Service users
- Extended family, such as parents, children and siblings
How we use personal information
We use your personal information to:
- Administer the collection or payment of taxes, benefits and other revenues
- Maintain accounts and records
- Process applications, requests and appeals
- Undertake investigations and audits
Why we use your personal information
We're required by law to consider providing financial assistance. This is detailed in legislation and guidance including:
- The Discretionary Financial Assistance Regulations 2001
We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:
- To comply with a legal obligation
- For public tasks or statutory functions
- To receive consent of the individual
- Where there is substantial public interest
Who we share your personal information with
We collect information from and disclose information to individuals and organisations that can support our work including:
- Council departments
- Other public bodies and authorities
- Law enforcement and prosecuting agencies
- Ombudsman and regulatory bodies
- Partner agencies
- Service providers, for example Bond Board
- Elected members
- Affected parties
When we make an automated decision about your personal information
This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.
How long we keep your personal information
We keep personal information collected as part of this process for a minimum of 6 years from the date of collection, or for an additional length of time if necessary.
When we transfer your personal information beyond the European Economic Area (EEA)
This service doesn't transfer your information outside the EEA.
We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.