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Community Safety Privacy Notice

Last updated: Thursday, 9 August 2018
Please note: the following notice provides additional privacy information to the Rochdale Borough Council privacy notice.

Community safety is about helping communities to be and feel safe. It's important that you feel safe where you live, work or spend your leisure time.

Community Safety Partnerships are statutory bodies set up to help make communities safer and aim to support communities develop solutions that help tackle crime, fear of crime and antisocial behaviour.

What personal information we collect

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

  • Name
  • Address and contact details including email address
  • Age and date of birth
  • Marital status
  • Attainment or educational data
  • Employment data
  • Photographs
  • Health or medical records including disabilities
  • Religion
  • Ethnicity or nationality
  • Crime or offending information
  • Memberships of organisations

Who we collect personal information about

When we collect personal information it may be about:

  • Offenders
  • Residents
  • Families
  • Business owners
  • Complainants

How we use personal information

We use your personal information to:

  • Maintain accounts and records
  • Support and manage employees
  • Support and manage volunteers
  • Support and manage councillors
  • Assist crime prevention and prosecution
  • Conduct surveys or reviews
  • Provide support and guidance to young people
  • Manage young people subject to a prevention order
  • Enforce regulatory powers
  • Manage complaints and allegations
  • Undertake investigations and audits

Why we use your personal information

We're required by law to maintain and improve community safety in the borough. This is detailed in legislation and guidance including:

  • Violent Crime Reduction Act 2006
  • Anti-Social Behaviour Act 2003
  • Crime and Disorder Act
  • Public Health Act 1961
  • Anti-social Behaviour Crime and Policing Act 2014

We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

  • To comply with a legal obligation
  • For a public task or statutory function
  • For performance of a contract
  • For legitimate interests
  • For legal proceedings such as obtaining advice and defending legal rights
  • Substantial public interest

Who we share your personal information with

We collect information from and disclose information to individuals and organisations that can support our work including:

  • Council departments
  • Other public bodies and authorities
  • Courts and tribunals
  • Law enforcement and prosecuting agencies
  • Ombudsman and regulatory bodies
  • Councillors
  • Partner agencies
  • Service providers

When we make an automated decision about your personal information

This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.

How long we keep your personal information

We keep personal information collected as part of this process for a minimum of 6 years from the date of collection, or for an additional length of time if necessary.

When we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.

Contact

To request your personal information and exercise your privacy rights please contact:



If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:
 


Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.