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Allotment Management Privacy Notice

Last updated: Wednesday, 8 August 2018
Please note: The following notice provides additional privacy information to the Rochdale Borough Council privacy notice.

We're required by law to provide allotments where there is demand for them. We currently hold over 200 plots across the borough. We provide customers with a directory of local sites where customers interested in holding an allotment are able to add their name to a waiting list. We manage both this waiting list and the administration of allotments for current plot holders.

What personal information we collect

We collect personal information to make sure that we can carry out our work. The personal information we collect includes:

  • Name
  • Address
  • Telephone number
  • Email address
  • Payment details

Who we collect personal information about

When we collect personal information it may be about:

  • Applicants and allotment holders

How we use personal information

We use your personal information to:

  • Maintain accounts and records
  • Promote the services we provide
  • Manage assets
  • Provide leisure and cultural services
  • Provide commercial services

Why we use your personal information

We're required by law to provide allotments where there is demand for them. This is detailed in legislation and guidance including:

  • The Allotments Act 1950

We're allowed to process personal and sensitive data for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act:

  • For the performance of a contract
  • To comply with a legal obligation
  • For public tasks or statutory functions

Who we share your personal information with

We collect information from, and disclose information to, individuals and organisations that can support our work including:

  • Other council departments

When we make an automated decision about your personal information

This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.

How long we keep your personal information

Personal information we collect as part of this process can be retained for a minimum of 6 years from the date of allotment rental expiry, or for an additional length of time as determined by our business requirements.

Where we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.

Contact

To request your personal information and exercise your privacy rights please contact:



If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:
 


Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.