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Adoption and Family Finding Privacy Notice

Last updated: Wednesday, 8 August 2018
Please note: The following notice provides additional privacy information to the Rochdale Borough Council privacy notice

Adoption is a legal and permanent way of providing a new family for a child when they can no longer live with their own family.

What personal information we collect

We collect personal information to make sure we can carry out our work. The personal information we collect includes:

  • Name
  • Age and date of birth
  • Address
  • Gender
  • Telephone number
  • Marital status
  • Passport number
  • Photographs
  • Financial information
  • Attainment or educational data
  • Health
  • Religion
  • Ethnicity
  • Disability
  • Sexuality
  • Membership of organisations
  • Employment
  • Previous allegations, concerns, disciplinary and conduct issues
  • Details of family members

Who we collect personal information about

When we collect personal information it may be about:

  • Employees
  • Customers
  • Families
  • Parents
  • Adults
  • Children
  • Siblings
  • Complainants
  • Service users
  • Employers – private, voluntary and statutory sectors

How we use your personal information

If we collect your personal information we will use it to:

  • Maintain records
  • Provide regulatory activity
  • Provide social services
  • Safeguard the welfare of children and young people
  • Provide adoption services
  • Manage complaints and allegations
  • Support and manage employees
  • Commission services
  • Process applications, requests and appeals
  • Undertake investigations and audits
  • Report and collate of statistics

Why we use your personal information

We're required by law to safeguard children. This is detailed in legislation and guidance including:

  • Adoption Agencies (miscellaneous amendments) Regulations 2013
  • Adoption and Children Act  2002
  • Adoption Information and Intermediary Services (Pre-Commencement Adoptions) Regulations 2005
  • Adoption Support Services 2006
  • Care Standards Act 2000
  • Children Act 1989
  • Children Act 2004
  • Childcare Act 2006
  • The Children and Adoption Act 2006
  • Disclosure of Adoption Information (Post-Commencement Adoptions) Regulations 2005
  • The Local Authority Social Services Act 1970
  • National Minimum Standards for Adoption 2000
  • Suitability of Adopters Regulations 2005

We're allowed to process personal and sensitive information for the following reasons under the General Data Protection Regulation (GDPR) Articles and the Data Protection Act 1998:

  • To comply with a legal obligation
  • For public tasks or statutory functions
  • To complete work we have been asked to carry out
  • Employment, social security or social protection law
  • Legal proceedings such as obtaining advice and defending legal rights
  • Where there is substantial public interest
  • Health and social care
  • Necessary for administration of justice

Who we share your personal information with

We collect personal information from, and disclose personal information to, individuals and organisations that can support our work including:

  • Adult social care services
  • Armed services
  • Children, parents and families
  • Children and Family Court Advisory and Support Service
  • Courts and Tribunals Ombudsman
  • Early years and childcare
  • Faith organisations
  • Health services
  • Housing services
  • Nominated friends
  • Partner agencies
  • Police
  • Prison service
  • Probation service
  • Public sources (if applicable)
  • Regional adoption agency
  • Regulatory bodies
  • Schools and colleges
  • Voluntary and private sectors
  • Youth offending teams

When we make an automated decision about your personal information

This service doesn't make any decisions using computers or programmes that don't involve a human being when using your personal information.

How long we keep your personal information

We keep your information for up to 100 years.

When we transfer your personal information beyond the European Economic Area (EEA)

This service doesn't transfer your information outside the EEA.

We do not routinely share data with any organisation outside the UK, but our website is available across the internet and we communicate with applicants and stakeholders wherever they are.

Contact

To request your personal information and exercise your privacy rights please contact:



If you need to raise a concern to our Data Protection Officer about our use of your personal information, please contact:
 


Information Governance Unit
Number One Riverside
Smith Street
Rochdale OL16 1XU ​

We are registered as a Data Controller with the Information Commissioner's Office.

Our registration number is Z5481774.